SCHEDULING & CASE MANAGEMENT

Smarter, Stress-Free Appointments

Managing appointments and patient cases doesn’t need to be complicated. With Clinicmaster’s healthcare scheduling and case management software, your team can simplify bookings, streamline care plans, and reduce administrative burden. Everything you need to keep your clinic running smoothly, including self-service scheduling and automated reminders, in one secure platform.
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Core Features of Our Online Scheduling and Case Management Software

Real-Time Calendar Sync

Updates instantly across providers, locations, and devices

Automated Reminders and Follow-Ups

Reduce no-shows and keep patients engaged

Role-Based Access and Permissions

Secure, tailored visibility for staff and clinicians

Integrated Online Payments

Simplify billing at the time of booking

Group and Recurring Appointment Support

Streamline classes, programs, and ongoing treatments

Comprehensive Patient Profiles

Centralized history, treatment plans, and outcome tracking

How Our Patient Scheduling Software Works

Clinicmaster’s patient scheduling software removes the stress from appointment management. Instead of endless calls and manual tracking, staff and patients use one shared system. The result is fewer missed appointments, more efficient workflows, and a better patient experience.

Self-Booking Online, in Portal, or at the Front Desk

Patients can book independently, while reception staff manage complex requests quickly. Everyone sees the same up-to-date schedule.

Automated Appointment Reminders to Reduce No-Shows

Send customizable SMS or email reminders at intervals you choose. Patients confirm or reschedule with a single click, keeping your calendar full.

Seamless Calendar Management Across Locations and Providers

A unified calendar gives visibility across providers, locations, and services. Built-in waitlist tools automatically notify patients when earlier slots open.

Flexible Appointments for Every Need

Offer one-on-one appointments or manage group and family sessions with ease—whether remote or in-person. Centralized scheduling ensures every provider’s calendar stays up to date.

How Our Case Management Software Works

Scheduling is just the start. Clinicmaster’s case management feature ensures that every patient receives care that is organized, personalized, and outcome-driven.

Comprehensive Patient Profiles

Track demographic information, contact details, injury history, and medical background all in one place.

Personalized Treatment Plans and Protocols

Define treatment goals, set measurable milestones, and share care plans directly with patients. Collaborative treatment plans improve engagement and results.

Payer and Insurance Tracking

Simplify funding management by recording coverage details, co-payments, and deductibles. Integrated claim submission ensures smooth reimbursement.

Outcome Monitoring and Reporting

Track vitals, pain levels, and patient feedback over time. Visual dashboards and graphs provide insights into progress, helping refine treatment plans.

Clinicmaster By The Numbers

Appointments Booked Annually
0 M
(Up to) Reduction in No-Shows
0 %
Faster Scheduling Workflows
0 %
Patient Satisfaction with Online Booking
0 %
Increase in Billable Hours
0 %

Problems We Solve

Challenge

Our Solution

Missed appointments hurt revenue

Automated reminders and confirmations

Double-bookings create chaos, while gaps in schedules negatively impact billable hours

Smart scheduling with conflict prevention and notifications for the underutilization of staff

Staff waste time managing calendars

Centralized, automated booking workflows

Limited booking hours frustrate patients

24/7 online booking and payment options

Case information scattered across systems

Unified case profiles and treatment plans

Book and Manage Patient Appointments Without the Hassle

Patients expect convenience, and your staff need structure—Clinicmaster delivers both. With online booking available directly through your website or patient portal, appointments can be scheduled anytime. The platform supports both in-person and virtual visits with full telehealth capabilities, and works seamlessly across desktop, tablet, and mobile.

Schedules align across providers, locations, and services within a single system, giving every clinic the structure it needs to stay organized. Office hours shift effortlessly, blocked time is added in seconds, and availability adjusts instantly as demands change. With a centralized calendar connecting the entire team, double-bookings disappear while built-in safeguards ensure only qualified staff are booked for the right services.

Conflict prevention keeps schedules accurate and efficient, removing the risk of overlap and error. Automated follow-ups ensure patients remain connected to their care, supporting continuity from one visit to the next. Every schedule adapts seamlessly to the needs of both patients and providers.

Key Use Cases

Our reception team needs centralized tools to revent double-bookings.

I want outcome tracking built into case management for better reporting.
We need compliance-ready records that integrate seamlessly into daily operations.

Who Our Scheduling and Case Management Software is For

  • Solo practitioners seeking simple, flexible scheduling
  • Small to mid-sized practices looking for streamlined scheduling and team coordination
  • Multi-location clinics requiring centralized oversight of calendars and cases
  • Allied health professionals, including physiotherapists, chiropractors, psychologists, and massage therapists
  • Reception teams handling high volumes of patient bookings with ease
  • Clinical directors focused on outcome tracking and compliance-ready records

Integrations and Compatibility

Clinicmaster integrates seamlessly with the rest of your operations:
  • Directly integrated with the Clinicmaster patient portal
  • Open API for custom scheduling workflows
  • Compatible across desktop, tablet, and mobile
Partner Integrations

Frequently Asked Questions

Yes. Patients can self-book 24/7 through your website or portal.

Absolutely. Each provider’s availability, services, and hours are fully customizable.

Yes. Secure payment integration supports prepayment and deposits at booking.

Smart scheduling rules and real-time availability eliminate conflicts automatically.

Ready to Transform Your Practice?

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